leadership roles at toastmasters
Unlike other training programs, where you learn how to be a successful leader by reading books and attending lectures, Toastmasters gives you the opportunity to gain practical leadership experience while helping people learn and grow in their professions and their personal lives.
There are opportunities to gain hands-on leadership experience at all levels of the organisation starting from Club level, through Area, Division and District levels, all the way up to World Headquarters!
Each leadership role plays an important part in the mission of Toastmasters International: We empower individuals to become more effective communicators and leaders.
Serving as a club officer is a great responsibility and an exciting opportunity. Your term of office is filled with chances for you to renew your perspective, practice teamwork, and develop your capacity to translate values and strategies into productive actions.
Club Executive Committee
The executive committee of a Toastmasters club consists of eight club officers:
Club President, Vice President Education, Vice President Membership, Vice President Public Relations, Club Secretary, Club Treasurer, Sergeant at Arms, and the Immediate Past Club President.
The Club President serves as the Club Executive Committee chair. Working as a team, the Club Executive Committee must manage all business and administrative affairs of the club. The Immediate Past Club President provides advice and guidance as requested by the Club President.
Click here to see our committee for 2020/21
Click here to see our committee for 2021/22
Expand the sections below for a brief summary of each club leadership role and associated responsibilities:
There are opportunities to gain hands-on leadership experience at all levels of the organisation starting from Club level, through Area, Division and District levels, all the way up to World Headquarters!
Each leadership role plays an important part in the mission of Toastmasters International: We empower individuals to become more effective communicators and leaders.
Serving as a club officer is a great responsibility and an exciting opportunity. Your term of office is filled with chances for you to renew your perspective, practice teamwork, and develop your capacity to translate values and strategies into productive actions.
Club Executive Committee
The executive committee of a Toastmasters club consists of eight club officers:
Club President, Vice President Education, Vice President Membership, Vice President Public Relations, Club Secretary, Club Treasurer, Sergeant at Arms, and the Immediate Past Club President.
The Club President serves as the Club Executive Committee chair. Working as a team, the Club Executive Committee must manage all business and administrative affairs of the club. The Immediate Past Club President provides advice and guidance as requested by the Club President.
Click here to see our committee for 2020/21
Click here to see our committee for 2021/22
Expand the sections below for a brief summary of each club leadership role and associated responsibilities:
PRESIDENT
Sets the tone for the club, you are expected to provide helpful, supportive leadership for all of the club’s activities and be the first to assume responsibility for the progress and welfare of the club.
- Opens and presides over every club, business, and Executive Committee meeting.
- Works together with all of the club’s leaders to achieve success in the Distinguished Club Program
- Serves as the club’s representative at Area, District and International levels.
- Base Camp manager helping facilitate member progress in the Toastmasters Pathways learning experience
VICE PRESIDENT EDUCATION (VPE)
Schedule members’ speeches, verify the completion of projects, and serve as a resource for questions about the education program, speech contests, and your club mentor program.
- Oversee the creation of the club schedule ensuring that all meeting roles are properly fulfilled
- Explain the Toastmasters Pathways learning experience to members and monitor member progress.
- Base Camp manager helping facilitate member progress in the Toastmasters Pathways learning experience
- Plan speech contests
- Manage club mentor programme
- Attend and vote at Area and District Council meetings.
VICE PRESIDENT MEMBERSHIP (VPM)
Promote the club and manage the process of bringing in guests and transforming them into members.
Attentively monitor membership levels and strategize with the rest of the Executive Committee about how to overcome membership challenges when they occur.
Attentively monitor membership levels and strategize with the rest of the Executive Committee about how to overcome membership challenges when they occur.
- Conduct Membership-building Programs
- Process Membership Applications
- Attend and vote at Area Council meetings.
VICE PRESIDENT PUBLIC RELATIONS (VP PR)
Promotes the club to the local community, notifying the media about the club’s existence and the benefits it provides. Update web content, and safeguard the Toastmasters brand identity.
- Write and distribute news releases about club activities, member achievements, and special events such as open houses.
- Create and distribute fliers
- Keep the website current, create and update the club’s social media channels such as Facebook, Twitter, LinkedIn, YouTube and Meetup.
secretary
Maintains all club records, manages club files, handles club correspondence, and takes the minutes at each Executive Committee meeting. Also in charge of updating and distributing a roster of the current paid membership and keeping the club officer list current for Toastmasters International.
- Report new officers to Toastmasters International World HQ. After new officers are elected, update the club officer list
- Attend the Annual Business Meeting at the International Convention to vote on behalf of the club
- Support the Vice President Education as Base Camp manager in the Toastmasters Pathways learning experience.
- Order supplies for the club as needed
treasurer
The club’s accountant. Manages the club’s bank account, disbursing funds as necessary for club activities and as approved by the Executive Committee; depositing membership dues payments and other club revenues. Also in charge of submitting membership dues payments to World Headquarters and keeping timely, accurate, up-to-date financial records for the club.
- Prepare and oversee the club budget, reporting as needed at club and executive committee meetings
- Manage the club bank account. Reconcile deposits, expenditures, and cash on hand each month.
- Collect and submit membership dues payments (for new members and renewals) to Toastmasters International World Headquarters.
sergeant at arms
Keeps track of the club’s physical property, arriving early at club meetings to prepare the meeting place
for members and stay late to stow all of the club’s equipment. Also in charge of the meeting place itself, obtaining a new space when necessary,
for members and stay late to stow all of the club’s equipment. Also in charge of the meeting place itself, obtaining a new space when necessary,
- Act as a liaison between the club and the management of the meeting place.
- Keep the club’s banner, gavel, lectern, award ribbons, supplies, and other equipment safe and secure.
- Track the status of supplies ordered by the Secretary.
If you would like to find out more about the club leadership roles, or volunteer to help the committee, please reach out to any of our club officers.
Committee meetings
The committee meets periodically to discuss club affairs. Club members are welcome to attend, and encouraged to plan stepping into one of the leadership roles, no matter how recently they have joined Toastmasters!
Please look out for announcements regarding upcoming meetings.
Committee meetings
The committee meets periodically to discuss club affairs. Club members are welcome to attend, and encouraged to plan stepping into one of the leadership roles, no matter how recently they have joined Toastmasters!
Please look out for announcements regarding upcoming meetings.
