In a programme that can include contributions from 20 - 25 people, the control of timing is extremely important.
The Timekeeper’s function is to provide timing signals to most of the participants and to report specifically on the timing performance of topics speakers, prepared speakers and evaluators. The reports also remind the audience of the names of each person (and their subject).
Using the most up to date programme as a checklist, review the activities to be timed - all timings are printed down the right hand column in the form: e.g. 3 / 4 / 5 is for Green light at 3 minutes / Amber at 4 / Red at 5.
Wherever there is only a single figure rather than the three times this is for guidance only and does not need to be timed.
At the meeting
Aim to arrive 15 minutes before the formal start of the meeting to check on arrangements and familiarise yourself with the operation of the lights and stopwatch - liaise with the Sergeant-at-Arms (or others) if you need help.
REMEMBER: The timekeeping role is a valuable speaking opportunity and it can be a challenge to bring some clarity and originality to it.
Straight after the meeting, please find out who the timekeeper will be at the following meeting and talk to them about performing the role.